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Administrative Assistant

  • Posted:
    September 22, 2023
  • Closes:
    October 8, 2023
  • Type:
    Full-time
  • Pay:
    $32,404- $36,492/ year

DISTINGUISHING FEATURES OF THE CLASS: The work involves responsibility for performing highly complex duties and administrative support tasks to further the overall work in the department where assigned.  Incumbents typically serve as a personal assistant to the head of a department or major division relieving them of administrative and business detail and resolving day-to-day operational problems. Additionally, the incumbent will be responsible for entering and retrieving information from a computer database/spreadsheet and query and generate reports as required to support technical and professional staff involved in a program.  This position is distinguished from that of Senior Keyboard Specialist by virtue of its expanded scope of program support tasks and increased level of decision-making. The work is performed under general supervision with considerable leeway allowed for the use of independent judgment in carrying out the details of the work.  Does related work as required.

 

TYPICAL WORK ACTIVITIES: (Illustrative, varies based on department)

  • Screens callers and visitors to determine the nature of the inquiry, answers questions on established policy and procedure and/or refers to appropriate party or office;
  • Develops, maintains and updates computerized records containing information required for specialized programs;
  • Processes incoming mail in accordance with staff assignments and attaches appropriate background material to correspondence;
  • Furnishes general oral and written information that does not require interpretation regarding agency programs, work rules and regulations, policies and procedures;
  • Maintains efficient office workflow, assisting staff with schedules and arrangements for meetings, conferences, travel, or other accommodations and assembles background material;
  • Coordinates the maintenance of and prepares agency financial, payroll, purchasing, personnel and attendance records;
  • Sets up and maintains files of correspondence, documents and records;
  • Prepares reports using statistical and narrative information;
  • Monitors and tracks status of various program activities;
  • Prepares correspondence, memoranda, reports, minutes of meetings, hearings and conferences and related material;
  • Orders office supplies and maintains inventory of supplies and equipment.

 

FULL PERFORMANCE KNOWLEDGE, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS: Thorough knowledge of modern office terminology, procedures, equipment and business English; thorough knowledge of the principles and techniques of office management and clerical processing; good knowledge of the organization, functions, laws, policies and regulations, and terminology of the agency to which assigned; good knowledge of the principles and practices of computerized records maintenance; ability to handle administrative details independently; ability to analyze and summarize information in both narrative and numerical form; ability to maintain filing systems; ability to maintain program accounts and budgetary data; ability to operate a personal computer and utilize commo/n office software programs including word processing, spreadsheet and databases at an acceptable rate of accuracy and speed; ability to prepare and maintain complex records; ability to communicate effectively both orally and in writing; ability to establish and maintain effective working relationships with others.

 

MINIMUM QUALIFICATIONS:  Either:

A. Graduation from a regionally accredited college or university or one accredited by the New York State Board of Regents to grant degrees with an associate’s degree and one (1) year of clerical, administrative or office experience which involved the operation of a computer for word-processing, database applications, and maintaining electronic records and reports; or

B. Graduation from high school or possession of a high school equivalency diploma and three (3) years of experience as defined in (A); or

C. An equivalent combination of training and experience as defined by the limits of (A) and (B).

NOTE: Experience as a bank teller or store cashier shall not be considered clerical experience.

ADDITIONAL NOTE:   Successful completion of coursework in business, offices studies, or closely related field at a regionally accredited college or university, or one accredited by the New York State Board of Regents to grant degrees, may be substituted for the required experience with three semester credit hours of related coursework as indicated above being equivalent to three months of experience.


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Lewis County is an equal opportunity provider and employer. Complaints of discrimination should be made known to the Lewis County Board of Legislators.

Post Form Application for Employment

APPLICATION FOR EMPLOYMENT

Lewis County Human Resources
7660 North State Street Lowville, NY 13367

Phone: (315) 376-5349     Fax: (315) 376-5152     Website: lewiscountyny.gov


PERSONAL INFORMATION



Referring to your PERMANENT LEGAL ADDRESS, complete all items which apply to where you live.


PERSONAL CONTINUED



If you answered “YES” to any of the questions above, you may give specifics under “Remarks” in the last section of this application. If you elect not to provide specifics, or if such explanation is insufficient, you may be required to submit further information. None of the above circumstances represents an automatic bar to employment.

Each case is considered and evaluated on individual merits in relation to the duties and responsibilities of the position (s) for which you are applying.


VETERANS’ CREDITS


If you wish to claim additional credits complete questions 1-4


EDUCATION

Read examination announcement for educational requirements. If required, attach transcripts showing the date degree received, major subject, and/or required credit hours.


College University, Professional or Technical School


1.


2.


3.


Other Classes Or Special Courses


1.


2.


PROFESSIONAL LICENSES

If a license, or other authorization to practice trade or profession is listed as a requirement on the Job Posting or Examination Announcement for which you are applying, complete the following and submit a copy of the license with this application:


DRIVER'S LICENSE


WORK EXPERIENCE

Beginning with your most recent employer, list all employment, military service, or volunteer experience that shows you meet the minimum qualifications for the examination. We cannot interpret omissions or vagueness in your favor. You are responsible for an accurate and clear description of your experience. Describe the work which you personally performed. If you supervised, state how many people and the nature of such supervision.


Employment 1


Employment 2


Employment 3


Employment 4


REMARKS

Use this space to provide any additional information, as necessary.


THIS AFFIRMATION MUST BE COMPLETED

I affirm that the statements made on this application (including any attached documents) are true under the penalties of perjury.



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