Responsibilities and Services
County Clerks in New York State have varied duties. All sixty-two (62) Clerks are clerks of their respective Supreme Courts and County courts (although since the 1977 takeover of most local courts by the State of New York, the county Clerk’s role is primarily that of record-keeper). Outside of New York City’s five counties, all County Clerks are elected for a four year term and are also the land records recorders for their respective counties.
Fifty-one (51) of sixty-two (62) County Clerks also operate local offices for motor vehicle registrations and related work as agents of the NYS Department of Motor Vehicles. County Clerks in the many smaller counties are also Commissioners of Jurors in their counties, and other possible County Clerk Duties range from Records Management and Public Information to Pistol Permit issuance and Passport Application acceptance.
E- Filing in Lewis County
You can access the Lewis County E-File Protocol at:
Look for information regarding:
- Supreme Court
- Motion Practice Rules
- Protocol for Case filings New York State Electronic Filing
Online Access Information
Effective May 1, 2016 you can begin using online access of Lewis County Clerk records with the following two options available:
- $600 – Six month subscription fee (unlimited access).
- $125 – One month access.
- $15 – All day access.
- $5 – Guest pay-per-view/document.
You will also be charged a fee of 65¢ per printed image; this fee is supported by CPLR 8019 (f) (1).
To sign up with the use of a credit card, please visit www.searchiqs.com and enter the required information. If you wish to create an account and pay by check, please send a check payable to Info Quick Solutions to the following address: Info Quick Solutions, 7460 Morgan Road, Liverpool NY 13090. In your letter please include desired user name and password, company name, address, telephone number and email address.
This web site is intended for the purpose of providing the public with convenient access to general information and resources.Such materials have been compiled from a variety of sources and are subject to change without notice from Lewis County. Lewis County has made every attempt to provide accurate and reliable information, however, we recognize the possibility of human error as well as mechanical errors. Lewis County, its employees, officers, and departments make no warranty, guarantee or promise to the accuracy and suitability of any information contained within the Lewis County Clerks website or any of it’s sub pages. The contents of this site are provided for informational purposes only. Lewis County, its employees, officers, and departments shall not be responsible or liable for any claims or damages arising from information presented herein. Lewis County, its employees, officers, and departments assume no responsibility for any errors, omissions or other inconsistencies contained within the pages and/or documents of this web site.
Certain information is provided by links to federal, state agencies, and websites of other organizations. Links to web sites outside the Lewis County Clerks web site are provided for your convenience. Lewis County does not endorse or assume responsibility for the policies of third party web sites nor do they endorse any third party or its products, services, information or material contained within the third party site. Third party web sites are not under the control of Lewis County, therefore, access to any third party web site is undertaken at your own risk.
Protocols have been written to assist local practitioners in transitioning to electronic filing. These protocols provide guidance with respect to local practice and procedures used to process filings, fees and court calendaring. NYSCEF users should be fully familiar with the protocols when initiating a case in the NYSCEF System.
You can visit www.nycourts.gov/efile for general information, to acces s the system, and locate forms. You can also call the E -filing Resource Center at 646 -386 -3033 during regular business hours.
The New York State Courts Electronic Filing (NYSCEF) system is accessible online at www.nycourts.gov/efile. NYSCEF allows you to file certain legal papers with the County Clerk and to serve those papers on your adversaries by electronic means.
- Attorneys can file and server papers at any time from any place with an internet connection.
- A case can be initiated at any time of any day even when the County Clerk’s Office is closed.
- Service is accomplished automatically by the e-filing system via email.
- Two or more attorneys working on a case can view the file simultaneously and do so from any location with an internet connection.
- Storage of papers is simplified.
- Fees can be paid on-line with a credit card.
- The system provides e-mail notification of all filings, including all decisions, which will be available online.
- The docket is clear and easy to work with.
- They system is easy to learn and simple to sue.
- There is no fee for use of the system- although regular court fees must be paid.
Almost all documents can be filed at any hour of any day, even when the County Clerk’s Office is closed. When filing a document for which a fee is required, the filer must use a credit or debit card (Master Card/Visa) to pay the filing fees, and the document will be filed at the time payment is received by the NYSCEF system.
Any attorney may initiate use of the NYSCEF system to commence an accepted case type and offer the defendant/respondent the option to e-file. To do so, the plaintiff/petitioner filed initiating paper electronically. Once the index number is received the plaintiff/petitioner serves the defendant/respondent with a hardcopy if those papers, along with a Notice Regarding Availability of electronic Filing or a Notice of Commencement of Action Subject to Mandatory Electronic Filing, both of which can be found at www.nycourts.gov/efile under FORMS. Service of the commencement pleadings shall be made in accordance with the relevant law or by electronic means if the defendant/respondent agrees to such service in advance.
Yes. If all counsel and unrepresented parties agree to the conversion, complete a Stipulation and Consent to E-filing which can be found under FORMS at www.nycourts.gov/efile and submit it to the Lewis County Clerk’s Office.Once the County Clerk’s Office confirms that your case has been converted all subsequent filings must be made via NYSCEF.
To get started go to nycourts.gov/efile. NYSCEF has separate operational (live) and training system. Each system requires you to register and obtain a User Name and Password from the Office of Court Administration. If you do not have these credentials, choose the FORMS link in the Resources section located at the bottom of your screen. The first form is the E-Filing User Registration Form, which you should complete and submit to obtain a User Name and Password for the operational (live) system.
A user must have a personal computer with an internet connection and a scanner. In addition, a user must have Adobe Reader or equivalent software in order to read documents which are required to be in PDF format to be filed through the NYSCEF System. PDF conversion software may also be utilized by users who wish to convert work processing documents directly to PDF format rather than printing and scanning them.